Dr. Kofi Mensah has been appointed the Municipal Chief Executive (MCE) of Kyekyewere Municipal Assembly. He has assumed duty early last month and has carried out familiarisation tour of all the departments of the Assembly.
You are the Internal Auditor of the Assembly and has worked there for the past two years. During your turn of briefing the MCE, you mentioned to him that the Internal Audit Agency (IAA) exists as an apex oversight body of internal audit units working within MDAs and MMDAs. It was established by the Internal Audit Agency Act (2003) with the object to co-ordinate, facilitate and provide quality assurance for internal audit activities within the MDAs and MMDAs.
At the end of your briefing the MCE requested for more information on the IAA especially its functions. You were pleased with the MCE and formerly welcomed him to the Assembly.
Required:
Communicate to the MCE in the appropriate form detailing out the functions of the Internal Audit Agency according to the Internal Audit Agency Act (2003). (10 marks)
View Solution
The appropriate form of communicating to a superior in an organisation is through a Memorandum. The answer should therefore be set out in a Memorandum form.
MEMORANDUM
To: Municipal Chief Executive
From: Internal Auditor
Subject: Functions of the Internal Audit Agency
Date: 15th September, 2015
___________________________________________________________________________
As requested during our interaction on your familiarisation tour of the Internal Audit Department, the functions of the Internal Audit Agency (IAA) are detailed below.
The IAA is required to ensure that:
1) The financial activities and operating information reported internally and externally is accurate, reliable and timely.
2) The financial activities of MDAs and MMDAs are in compliance with laws, policies, plans, standards and procedures.
3) National resources are adequately safeguarded.
4) National resources are used economically, effectively and efficiently.
5) Plans, goals and objectives of MDAs and MMDAs are achieved.
6) Risks are adequately managed in the MDAs and MMDAs.
In addition to these, the IAA must:
7) Promote economy, efficiency and effectiveness in the administration of government programmes and operations.
8) Prepare plans to be approved by the Board for the development and maintenance of an efficient internal audit for the MDAs and MMDAs.
9) Facilitate the prevention and detection of fraud.
10) Provide a means for keeping the MDAs and MMDAs fully and currently informed about problems and deficiencies related to the administration of their programmes and operations and the necessity for appropriate corrective action.
Finally, the IAA is required to monitor, undertake inspections and evaluate the internal auditing of the MDAs and MMDAs. I shall be available for any further discussion when necessary.
Thank you.
Signed.
Internal Auditor