Nov 2015 Q5

• Lack of integration between budget preparation and execution systems.
• Inadequate budgetary controls.
• Lack of interface between various PFM Systems across MDAs and MMDAs.
• Undue delays in processing transactions due to cumbersome manual processes.
• Poor record keeping on public financial transactions.
• Lack of reliable data for effective fiscal planning.
• Weak accounting and fiscal reporting system.
• Lack of transparency in budget execution.
• Delays in financial reporting.

P2P is an acronym of Oracle E-business suite application used for processing expenditure. It consists of Purchasing module, Accounts Payables module and Cash Management module.

• The Purchasing module is used for the preparation of Purchase Requisition, Purchase Order and Stores Receipts Advice.
• The Accounts Payable module is used for preparing Payment Vouchers, accounting for expenditure and tracking liabilities.
• Cash Management module is used for making Payments, Bank Reconciliation, cash forecasting

Oracle Hyperion is a GIFMIS application being used by the Government for preparation of the national budget. The key components and their functions are explained below:

• Hyperion Planning Plus – is used for the Strategic Planning aspect of the Budget preparation process as well as analysis of the budget, e.g Sensitivity and what if analysis.
• Hyperion Public Sector Planning and Budgeting – is used for the Costing aspect of the budget process.
• Hyperion Project Financial Planning – is used for Project management including contract management

HRMIS is under the GIFMIS is being used by the government for human resource management. The aim is to automate public sector HR Management processes to improve efficiency and provide timely and accurate information for human resource management decisions in the public sector. The key components include:

• Employee Profile Management – for maintenance of the main bio data of employees from appointment to attrition in the areas of Employee Appointment, Employee record maintenance and Employee promotion.
• Establishment Management – for the management of Organisations, Locations, organizational hierarchies, Grades, Jobs, Positions and position hierarchies. This facilitates position control where no public institution (MDA/MMDA) on the HRMIS will exceed the established/approved staffing levels without approval from their appointing authorities.
• Employee Cost Management – for managing compensation of employees at all MDAs/MMDAs to ensure budgetary control over payroll cost

IPPD stands for Integrated Personnel Payroll Database. It is used for processing and payment of wages and salaries for public sector employees (workers at MDAs and MMDAs) at the Controller and Accountant General’s Department. It is also use for processing and payment of pension allowances for some retired employees of government.